{"id":29218,"date":"2017-02-02T20:46:00","date_gmt":"2017-02-02T20:46:00","guid":{"rendered":"https:\/\/www.saratoga.com\/saratogabusinessjournal\/?p=29218"},"modified":"2017-02-03T16:58:35","modified_gmt":"2017-02-03T16:58:35","slug":"multi-function-office-printers-make-easier-people-mobile-devices-save-money","status":"publish","type":"post","link":"https:\/\/www.saratoga.com\/saratogabusinessjournal\/2017\/02\/multi-function-office-printers-make-easier-people-mobile-devices-save-money\/","title":{"rendered":"Multi-Function Office Printers Make It Easier For People On Mobile Devices, Save Money"},"content":{"rendered":"<figure id=\"attachment_29219\" aria-describedby=\"caption-attachment-29219\" style=\"width: 700px\" class=\"wp-caption alignleft\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-29219\" src=\"https:\/\/www.saratoga.com\/saratogabusinessjournal\/wp-content\/uploads\/sites\/48\/2017\/02\/docsolutions-gallup.jpg\" alt=\"Rick Gallup, owner of Document Solutions of the North Country, says multi-function printers are valuable to workers who \u2018don\u2019t operate from 9 to 5 out of a cubicle, attached to their computers.\u2019\" width=\"700\" height=\"523\" srcset=\"https:\/\/www.saratoga.com\/saratogabusinessjournal\/wp-content\/uploads\/sites\/48\/2017\/02\/docsolutions-gallup.jpg 640w, https:\/\/www.saratoga.com\/saratogabusinessjournal\/wp-content\/uploads\/sites\/48\/2017\/02\/docsolutions-gallup-300x224.jpg 300w\" sizes=\"auto, (max-width: 700px) 100vw, 700px\" \/><figcaption id=\"caption-attachment-29219\" class=\"wp-caption-text\">Rick Gallup, owner of Document Solutions of the North Country, says multi-function printers are valuable to workers who \u2018don\u2019t operate from 9 to 5 out of a cubicle, attached to their computers.\u2019<\/figcaption><\/figure>\n<p class=\"p1\"><span class=\"s1\">By Maureen Werther<\/span><\/p>\n<p class=\"p2\"><span class=\"s1\">Just as most people have made the transition from cell phones to smartphones, businesses looking to streamline and improve workflow, improves efficiencies, reduce their carbon footprint and save money are also opting for MFPs \u2013 multi-function printers \u2013 for their businesses.<\/span><\/p>\n<p class=\"p2\"><span class=\"s1\">One of the most important features of MFPs is their ability to interface with remote devices and process and share information more rapidly.<\/span><\/p>\n<p class=\"p2\"><span class=\"s1\">\u201cMany of today\u2019s workers don\u2019t operate from 9 to 5 out of a cubicle, attached to their computers,\u201d said Rick Gallup, owner of Document Solutions of the North Country. People are on the move or working from home and they need the connectivity that an MFP provides. <\/span><\/p>\n<p class=\"p2\"><span class=\"s1\">According to Gallup, there are many models of MFPs that allow an employee to fax or scan directly from their mobile device or tablet. They are also capable of connecting to the cloud and sharing information with other team members. Other features include the ability to print from or scan to commonly used sites such as Google Drive, Microsoft 365 and DropBox, to name a few.<\/span><\/p>\n<p class=\"p2\"><span class=\"s1\">\u201cThere are a number of apps available that can be downloaded onto the client\u2019s MFP, offering a variety of functions and features designed to multiply productivity,\u201d said Gallup. <\/span><\/p>\n<p class=\"p2\"><span class=\"s1\"><!--more-->In businesses where enhanced security is critical, embedded apps in MFPs can improve security and provide increased safeguards against unwanted hacking, theft of information or dangerous viruses. The additional security features support WiFi connections and negate the necessity of having to connect to a network.<\/span><\/p>\n<p class=\"p2\"><span class=\"s1\">Some manufacturers offer translation capabilities. This is an especially valuable tool for companies doing business with global partners. Employees can scan a document into the MFP and receive a translated version within minutes. <\/span><\/p>\n<p class=\"p2\"><span class=\"s1\">Other MFPs have features that allow business owners to better monitor their usage of energy and paper. Some MFPs offer reduced power consumption and provide regular assessments of usage and paper consumption.<\/span><\/p>\n<p class=\"p2\"><span class=\"s1\">Tim Seeley of Seeley Office Systems agrees that MFPs can reduce costs and increase efficiencies, in terms of both energy and materials consumption as well as employee productivity. <\/span><\/p>\n<p class=\"p2\"><span class=\"s1\">\u201cPrinters are often one of the most expensive devices in an office,\u201d he said. By allowing all print work to be channeled through one MFP, clients can cut down on costs associated with having multiple small printers located throughout an office.<\/span><\/p>\n<p class=\"p2\"><span class=\"s1\">Many MFPs are equipped with monitoring software, so clients will know in advance when they are getting low on supplies, the number of copies being made, and when it\u2019s time to perform routine service and maintenance.<\/span><\/p>\n<p class=\"p2\"><span class=\"s1\">Seeley noted that many office equipment suppliers also fill the important role of document storage and management for their clients. By having the lion\u2019s share of scanning, printing and sharing documents on one MFP, document creation can be tracked more efficiently and storage or disposal is also streamlined.<\/span><\/p>\n<p class=\"p2\"><span class=\"s1\">Another popular feature of MFPs is their online training, support and troubleshooting embedded directly into the device and accessible at the push of a button on the front panel. With training and help videos embedded in the machine, costly down times and in-person service calls can often be avoided.<\/span><\/p>\n<p class=\"p2\"><span class=\"s1\">While MFP\u2019s are often one of the more expensive devices a company can purchase or lease, their cost-saving and efficiency-improving capabilities can translate to considerable savings down the road for business owners.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>By Maureen Werther Just as most people have made the transition from cell phones to smartphones, businesses looking to streamline and improve workflow, improves efficiencies, reduce their carbon footprint and save money are also opting for MFPs \u2013 multi-function printers \u2013 for their businesses. One of the most important features of MFPs is their ability [&hellip;]<\/p>\n","protected":false},"author":89,"featured_media":29219,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[37],"tags":[],"class_list":["post-29218","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-office-hr-employment"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\r\n<title>Multi-Function Office Printers Make It Easier For People On Mobile Devices, Save Money - Saratoga Business Journal<\/title>\r\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\r\n<link rel=\"canonical\" href=\"https:\/\/www.saratoga.com\/saratogabusinessjournal\/2017\/02\/multi-function-office-printers-make-easier-people-mobile-devices-save-money\/\" \/>\r\n<meta property=\"og:locale\" content=\"en_US\" \/>\r\n<meta property=\"og:type\" content=\"article\" \/>\r\n<meta property=\"og:title\" content=\"Multi-Function Office Printers Make It Easier For People On Mobile Devices, Save Money - Saratoga Business Journal\" \/>\r\n<meta property=\"og:description\" content=\"By Maureen Werther Just as most people have made the transition from cell phones to smartphones, businesses looking to streamline and improve workflow, improves efficiencies, reduce their carbon footprint and save money are also opting for MFPs \u2013 multi-function printers \u2013 for their businesses. 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